make your free reference letter

making a reference letter online is simple. just answer a few questions and 2022世界杯32强抽签时间 will build your document for you. when you have all of the details prepared in advance, making your document is a quick and easy process.

to make your reference letter you will need the following information:

current (or previous) employer details

• the current (or previous) employer’s details (eg its legal structure, name and address).

• what is the name of the referee?

potential/new employer details

• the potential/new employer’s details (eg its legal structure, name and address).

  • if they are a company, partnership or llp, who requested the reference?

employee details

• what is the employee's name?

• has the employee applied to work for the potential/new employer?

  • what is the employee’s current job title?

  • when was the employee first employed by their current employer?

  • what are the employee's main responsibilities?

• has the employee left the current employer for a new job?

  • what is the employee’s former job title?

  • what is the employee’s new role?

  • from what dates did the employee work for their previous employer?

  • what were the employee's main responsibilities?

  • what was the employee's reason for leaving?

reference

• will the reference be a minimum or a detailed reference?

• if the reference is detailed, will the employer provide a more detailed assessment of the employee's:

  • performance? 

  • abilities?

  • attendance?

  • disciplinary record?

  • character?

  • suitability for the new role?

  • other relevant aspects?

date

• what is the date of the reference letter?

a reference letter is used to provide a written reference (and recommendation) about an employee’s performance at work. to do so, this reference letter includes the following:

sender and recipient details

the start of the reference letter provides details of the current (or former) employer and the potential/new employer.

the reference itself

the body of the letter provides the employee’s reference. this includes things such as the employee’s date(s) of employment, job title at the current (or previous) employer and the role’s responsibilities. 

it also sets out that the reference is provided in good faith, on the basis of information available to the referee at the time of writing. it clarifies that neither the referee nor the employer is liable for any errors, omissions or inaccuracy in the information. it also addresses data protection matters, highlighting that personal data is processed in accordance with the employer’s data protection policy and employee privacy notice.

if you want your reference letter to include further or more detailed provisions, you can edit your document. however, if you do this, you may want a lawyer to review or change the reference letter for you, to make sure it complies with all relevant laws and meets your specific needs. ask a lawyer for assistance.

take care to avoid discrimination

reference letters should be accurate and fair and should all be provided by following a fair and consistent process. employers must take particular care to avoid any conduct that is unfair or inconsistent, as this may result in allegations of discrimination. 

for more information, read how to write a reference letter.

comply with data protection obligations

whenever an employer discloses any details about a (current or former) employee (like their name and address, known as ‘personal data’) to third parties (like prospective employers), they must comply with their data protection obligations. this is because conveying information about an employee will generally constitute the processing of personal data. complying with data protection obligations includes having a legal basis for the processing. in most circumstances, this will be the employee consenting to a reference being provided. it is recommended that employers keep a clear record of whether an employee consented to their (former) employer providing references for them.

for more information on data protection considerations when providing references, read how to write a reference letter.

follow the relevant administrative and procedural steps when an employee leaves

whenever an employee leaves a job, employers need to consider certain administrative and procedural steps. aside from providing a reference, these include:

• getting written confirmation of the employee leaving their role (eg using a resignation letter or a dismissal letter)

• confirming notice periods

• providing a final payslip

• updating hmrc

• carrying out an exit interview

• retrieving property provided to the employee (eg laptops)

for more information, read what to do when an employee leaves.

understand when to seek advice from a lawyer

ask a lawyer if:

• the employee has any criminal convictions

• the employee is based outside of england, wales or scotland 

• this document doesn’t meet your needs